Information guide Company Portal

How you as a corporate customer use the Company Portal

Contents of the guide

What is the Company Portal?
Apply to become a corporate customer
Get started with the Company Portal
Adapt to your needs
Billing
Credit
Users in the Company Portal
Administrator
Traveller
Enable business travel in the app
Contact
Apps
My pages

What is the Company Portal?

The new company portal is a system where you as a customer can administer your business travel and give employees the opportunity to buy travel on invoice via the apps and in My Pages.

In order to purchase business travel, a traveler needs to be assigned a credit. Every month you will receive an invoice for what you have bought.

You as a customer need to appoint a company administrator who will be the contact person for you as a customer and be the one who administers your company account. We recommend that you use the Company Portal on a computer.

Apply to become a corporate customer

Fill out the "Apply for account" form available on the website. When your application is processed, you will receive information sent to the email address you provided in the application.

Once the application has been approved, you will receive information by email where you can choose a password for your account and log in to the Company Portal. You who have made the application will be your company administrator.

The first time you log in, you need to accept the terms and conditions to use the service.

Now you are a customer!

Get started with the Company Portal

Create the departments you want and fill in the correct information for each department, such as reference number and cost center.

For each department, a department administrator needs to be appointed. The same person can be an administrator for multiple departments. Once you've created a department, you can start creating travelers.

There are two ways to add travelers. Either by pressing "Create new traveler" and entering the requested information about the traveler. Or by uploading a list of details of all travellers by clicking on "Import travellers". There is also a template you can download and use to fill in the information. It also states which information is mandatory.

In order for the traveler to be able to purchase business travel, you need to assign each traveler a credit. If you want the credit to have an end date, you can enter a date. If you do not specify a date, the credit is valid until further notice.

Adapt to your needs

As an organization/company administrator, you can create an organizational structure that suits your organization. For example, an administration can have its own account with Länstrafiken and create subdivisions.

You can designate administrators for each organizational level to bring ticketing closer to the business.

Billing

Invoicing is done monthly.

Do you need to change your billing address?
Please email to foretag@tabussen.nu

Completed purchases are divided by invoice reference, which means that you receive one invoice per invoice reference.

Credit

The credit is valid monthly and then replenished the following month.

As an administrator, you can time limit a traveler's credit by setting a date under the traveler's profile, otherwise the credit is valid until further notice.

Users in the Company Portal

There are two types of roles; administrator and traveller. An administrator is authorized to manage departments, travelers, and tickets. You can create different admin roles that have different permissions. A traveller can buy business travel by invoice in the app or on My Pages.

Administrator

As an administrator, you are authorized to manage departments, passengers and tickets. As an administrator, you need to link which departments you administer. Your administrator account is also a traveler account.

To be able to buy business travel, you need to specify which department you belong to.

The role of company administrator has full authority to manage the entire company account and is automatically created upon application. The Administrator role has full authority over selected departments. As an administrator, you can send tickets to travelers or temporary travelers in the Company Portal.

Traveller

As a traveller, you buy your business trips in our apps or on My Pages. To buy business travel in the apps or on My Pages, you as a traveler must be assigned a credit in the Company Portal and be linked to a department.

You can link your business travel purchases to your private traveler account in the apps or on My Pages.

Enable business travel in the app

Download Länstrafiken Västerbotten's app "Tabussen.nu". Create a profile on the right side of the app where you enter your email address.

You have received a text message from Länstrafiken that is valid for 7 days with instructions on how to add the Company Invoice as a means of payment.

When the payment method has been added, we recommend that you change the name of the payment method, then the payment method will also appear on My pages with the name you have chosen.

Now you are ready to travel - choose the payment method Corporate invoice for your business trips.

Contact

foretag@tabussen.nu

Apps

Tabussen.nu
Ultra—Umeå Public Transport

My pages

Tabussen.nu/minasidor